KEY RESPONSIBILITIES

• Organize meetings, travel, and events, including venue booking, materials preparation, and logistics.
• Ensure smooth execution of meetings and events, from setup to teardown.
• Maintain and update CRM databases for accuracy and efficiency.
• Handle general inquiries via email and phone, ensuring timely and professional responses.
• Assist in drafting, editing, and distributing communications. 
• Identify process improvements to enhance administrative efficiency.

• Assist with board administration, including governance documents, meeting coordination, and correspondence.
• Track board membership, terms of service, and committee assignments.
• Support governance and board development activities in collaboration with the Director of Corporate Services.

• Assist with HR administration, including onboarding/offboarding, maintaining employee records, and updating policies.
• Support recruitment logistics, ensuring a smooth and organized hiring process.
• Prepare HR-related reports and track key metrics to support data-driven decision-making.
• Contribute to the People & Culture engagement plan, assisting with internal HR communications and coordinating social and team-building activities to foster a positive workplace culture.

• Ensure the workplace remains safe and compliant with health and safety policies.
• Identify risks and participate in the Health & Safety Committee.

QUALIFICATIONS

• Minimum 3–5 years in office administration, corporate services, or a similar role.
• High school diploma required; post-secondary education in business administration, office management, or a related field preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience supporting senior leadership, managing confidential information, and coordinating meetings and events.

• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Ability to work independently and anticipate needs.
• Strong problem-solving and customer service orientation.
• Adaptable to shifting priorities and multiple deadlines.

• Project management or process improvement experience.
• Familiarity with CRM tools (e.g., HubSpot) or project management software (e.g., Asana).
• Knowledge of board governance, compliance tracking, or corporate records management.
• Financial tracking or budget coordination experience.

Why Join BC Dairy?

Diversity, Equity & Inclusion